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EnergySaver
WGA Member



Joined: 2004-05-28
Posts: 1440
Location: Ozaukee County

PostPosted: Wed Aug 10, 2005 1:10 pm Reply with quote Back to top

Ok, I would like some honest opinions …

The City of Port Washington has asked me if I’d be interested in hosting a geocaching event in conjunction with an upcoming festival in October … details are still pending, but it will be a normal event posted on the GC website, smaller event (maybe 12 hides) … but I will have some costs to cover (shelter rental, handouts, some surprises).

Now the question: Do people have a preference on how to cover the expenses?:
Charge a Set Fee per Team attending (would likely only be $2 or $3 per team)
Or
Put out a Donation Basket (and hope I cover my costs)

Please give your opinion: You can just say “fee” or “donation”, or if you wish give more detailed comments. Either way I plan on donating any excess funds to the WGA, if that happens.
 
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rpaske
WGA Member



Joined: 2002-09-09
Posts: 485
Location: Slinger, WI/ USA

PostPosted: Wed Aug 10, 2005 1:51 pm Reply with quote Back to top

quote:
Originally posted by EnergySaver:
Ok, I would like some honest opinions …

The City of Port Washington has asked me if I’d be interested in hosting a geocaching event in conjunction with an upcoming festival in October



Way to be acknowledged by the City. It must a good feeling. The City of Port is definitely forward in its thinking in opening another avenue for festival goers.

quote:
… details are still pending, but it will be a normal event posted on the GC website, smaller event (maybe 12 hides) … but I will have some costs to cover (shelter rental, handouts, some surprises).

Now the question: Do people have a preference on how to cover the expenses?:
Charge a Set Fee per Team attending (would likely only be $2 or $3 per team)
Or
Put out a Donation Basket (and hope I cover my costs)

Please give your opinion: You can just say “fee” or “donation”, or if you wish give more detailed comments. Either way I plan on donating any excess funds to the WGA, if that happens.



If the City of Port is asking, why are the festival planners not including the cost with their budget? Let's see what the cost would be, Advertising the event: Nothing! It's all done by way of the GC web posting. Printed materials: Nothing, all would be available on the web or emailed to attendees. Shelter rental; this is an event being offered by Port. There should no rental. Goodies and trade items: Donations by the city of Port.
There, see, nothing.
 
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John Robie
WGA Friend



Joined: 2005-01-21
Posts: 99
Location: Kohler,WI

PostPosted: Wed Aug 10, 2005 3:04 pm Reply with quote Back to top

The city asked you if you would host an event. I think that it would not be a bad idea to ask the city what they expect from you. If they can give you a shelter that might be the biggest expense. A few volunteers to help field question and maybe take some muggles out on a find or two would be really great PR. But like I said talk to the city first.

------------------
The only freedom we have is decideing what we do with the time we have.
 
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EnergySaver
WGA Member



Joined: 2004-05-28
Posts: 1440
Location: Ozaukee County

PostPosted: Wed Aug 10, 2005 3:04 pm Reply with quote Back to top

Just to clarify ... the city is not running the geo-event, I am ... a co-worker's wife is running the festival (more of a farmer's / craft market with other stuff) and asked me if I'd be interested in joining in the fun, I think she's with the Chamber of Commerce. Maybe I should not have used the term "the City". However, I am working on getting as much donated as possible ... I just emailed someone about the shelter 10 minutes ago to see if we qualify as "Non-Profit Group" for free rental ... I think we should, but that would be the Park-Rec Dept.'s call, which has nothing to do with the festival.

[This message has been edited by EnergySaver (edited 08-10-2005).]
 
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PCFrog
WGA Member



Joined: 2005-05-11
Posts: 728
Location: Sparta, WI

PostPosted: Wed Aug 10, 2005 9:13 pm Reply with quote Back to top

If you have expenses to cover me would say put out a donation box with a small sign. I would be against requiring a fee when you are trying to introduce the sport.

While $2-$3 is not much, if people see a fee, MOST will just simply dismiss. Why would I pay you money to tell me something about something I have no clue about?

Hopefully you will not have to invest too much in the first place.

Hope my OPINION helps you out.

[This message has been edited by pcfrog (edited 08-11-2005).]
 
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greyhounder
WGA Member



Joined: 2004-01-18
Posts: 3342
Location: Fort Atkinson, WI, USA

PostPosted: Wed Aug 10, 2005 9:23 pm Reply with quote Back to top

I have no problem paying a fee for anything I really want to do. But I do expect my expenditures to be met with a quality product. My expectations are far lower for a $2 fee, as compared to a $10 dollar fee.

Bec

------------------
There are no shortcuts to any place worth going
 
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OuttaHand
WGA Member



Joined: 2003-05-19
Posts: 203
Location: Elkhorn, WI USA

PostPosted: Thu Aug 11, 2005 8:29 am Reply with quote Back to top

I see a few options here:

1) paying a $2 - $5 fee for my wife & I to attend is no big deal. You could put out a donations bucket with a sign saying something to the effect of "Each team is expected to donate $x for enjoying today's activities". Put the bucket in a prominant place and announce it often.

2) Perhaps you could have some T-shirts done up. Mark them up by $7 - $10 each and use that profit. Take pre-orders and payment by Paypal so buyers can pick them up at the event. Have a few extras at the event for those that didn't pre-order.

3) Make some pre-made micro-caches and sell them. A film canister with camo tape, a very small note sheet, and cut off golf-type pencil would cost next-to-nothing to prepare but might be sold for a couple bucks each.

4) Get a few nice things to raffle off: Wisonsin State Park stickers, ammo cans, AA batteries, etc. Charge $1 a ticket.
 
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EnergySaver
WGA Member



Joined: 2004-05-28
Posts: 1440
Location: Ozaukee County

PostPosted: Thu Aug 11, 2005 8:32 am Reply with quote Back to top

Update ... the organizer of the event indicates this an email this morning "we do have a budget where the things you spoke of could come out of as far as expenses" plus she's going to try and get the shelter for free.

So, unless problems arise, this is a non-issue ... if I do end up having expenses, I will take the suggestions thus far and place a donation basket, because I like the point about not scaring off new people. Thanks for your feedback.
 
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OuttaHand
WGA Member



Joined: 2003-05-19
Posts: 203
Location: Elkhorn, WI USA

PostPosted: Thu Aug 11, 2005 8:38 am Reply with quote Back to top

Well FREE is terrific!!!

If you still wanted to do a little fund-raising, I'll bet the Parks Dept. would happily accept! Think of the goodwill produced in that!

WI-Geocaching might accept a free-will offering as well. I don't know.
 
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EnergySaver
WGA Member



Joined: 2004-05-28
Posts: 1440
Location: Ozaukee County

PostPosted: Thu Aug 11, 2005 9:44 am Reply with quote Back to top

IF the costs are covered, I see no reason to pass the hat.

Just a side note ... Yes WGA is a logical destination for an extra funds. Typically you would not raise funds for non-geo purposes, as that would not likely meet GC's requirments for listing the event page.
 
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MajorBrat
WGA Member



Joined: 2005-04-07
Posts: 303
Location: Silver Lake, WI USA

PostPosted: Thu Aug 11, 2005 1:53 pm Reply with quote Back to top

Glad to see this got settled early. As I was reading, I too was wondering why you were being charged to use the shelter.

Let us know if you can use some help.
 
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EnergySaver
WGA Member



Joined: 2004-05-28
Posts: 1440
Location: Ozaukee County

PostPosted: Thu Aug 11, 2005 2:46 pm Reply with quote Back to top

quote:
Originally posted by MajorBrat:
Let us know if you can use some help.


Just don't park by my orange cone at this one either ... especially since I'm the one putting the cone there.

 
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