I’m copying this from last year’s topic by TBC:

This is by no means a complete list, so feel free to add to it as things are brought up.

Arrange for wood (if we’re having a fire)
Arrange for Necscos. The WGA owns a couple, but we used eight (or nine?) last year. They all need to be plugged in at some time.
Coordinate chili cooking. Purchaseing ingredients, organizing cooks, etc. Cook on site or ahead of time? One recipe or multiple?
Get a count of bowl, spoons, napkins, etc. Purchase more if needed.
Purchase “fixins”. (crackers, cheese, onions, sour cream, whatever)
Coffee, hot chocolate?
Coordinate cache placement if needed.

Day of event tasks:
Venue Setup (serving area, banners, sales, registration…)
Merchandise sales
Registration
Coordinating keeping the chili coming. (8 or 9 Nescos can’t be on at the same time, so they need to be warmed up and rotated in as needed…)
Keeping the place clean. (wipe tables, change garbage bags, etc.)
Cleanup after event (tables, floors, Nescos, garbage removal…)
Re-inventory supplies.