BOD meeting today

[Walkingadventure]

At 9 a.m. this morning we will begin the annual WGA Board of Directors meeting.

Below is a list of items we have on the agenda to discuss:

Wisconsin Geocaching Association
Annual BOD Meeting
March 7, 2015
204 Maple Street, Waupaca, WI 54981
Call to Order 9:00
Election of Officers
What is the WGA? http://wi-geocaching.com/info-center/wga-info/about-us/
The Wisconsin Geocaching Association (WGA) is a group of geocachers dedicated to promoting and protecting geocaching within the state of Wisconsin.

The WGA organizes geocaching events, works with land owners/managers on geocaching policies, educates the public at large about geocaching, and facilitates communication between WGA members.

Recap of “How to be a Board Member”
(Private Link Removed)
When is it proper to vote? Voting usually takes place when money is involved, or when there are policy changes.

Reminder that all board members need to check in (post) to the website at least twice a week and post when they’ll be traveling or unavailable.

Discuss communication between the Board members. Monthly committee Cadence meeting (updates). Google Hangouts Face to Face Meetings.

BOD Fun Day. We need 1. Together.

WGA property: Pete
WGA coins: Renee. Historical coins

Treasurers Report: Renee
Apparel –
1) Current Inventory – proposal for Apparel inventory reduction sale – it’s money sitting that could be better used,
2) Apparel for 2015- event shirts? Logo shirts? Proposing Long sleeve, sweatshirts, hoodies by order only to reduce inventory on hand and money sitting. Online store?
3) WGA SP Series shirts. Decision needed.

The biggest income opportunity for the WGA is merchandise sales and pancake breakfast at the West Bend Cache Bash. Donations are way down so our main source of income is merchandise sales at events. Discussion about spending money at events on activities. Renee has been posting costs in the forums in the treasurer’s thread. All WGA Board of Directors need to try their hardest to be at the West Bend Cache Bash and help on Saturday with teaching the Geo 101 class, merchandise sales, downloads and the pancake breakfast on Sunday.

Need to update card holder from the Bank account. Is PNC a proper bank or should we move to a move statewide bank i.e. Associated?

TNW: Official WGA address forwarder, FB editor access

TB Race- updates and how to promote.

Upcoming WGA events:
Lock down dates and add preliminary event info to WGA Event page:
Discuss change in this year’s chili event: Pros & Cons
Lonely Cache Game Event
Potential Fall Picnic locations (NW quadrant): WEAU TV 13 Station out of Eau Claire to promote a WGA Geocaching Event if one gets held in the Eau Claire region.
WGA CITO Spring and Fall
Campout: CITO, Pancake Breakfast, STORE!
West Bend Cache Bash Pancake Breakfast

Committee Reports:
Community Education Committee
The primary mission of the committee is to advance awareness and understanding of geocaching within Wisconsin. Part of this mission includes the development and implementation of basic geocaching training programs.

Conducting business: A specific Community Education Committee Forum will be set up for all members to use in the planning of initiatives and lesser events.

Goals: Set up a program to accommodate the numerous requests we receive for assistance in speaking with groups and putting on presentations.

Membership Committee
The primary mission of the committee is to advance awareness and understanding of the WGA among Wisconsin geocachers and grow the membership of the WGA. Part of this mission includes the development of regional events to attract new members and the development and implementation of advanced geocaching training programs for new geocachers to help them grow in their enjoyment of the game.
Discuss decline in numbers of members. Update: Actual number now total: WGA Member (438) How to increase? 2015- the year of new member recruitment?

Website Committee
The primary mission of the web committee is to assist the web master(s) and the Board of Directors to maintain and improve the WGA website.

Website Committee becomes responsible for new content being sought out for newsletter and schedule posting of stories on website frontpage.
Additional webmasters needed? (graphixgirl has volunteered and talked with TBC for artwork help)
LUNCH

Wisconsin Geocaching Association
Annual BOD Meeting
March 7, 2015
204 Maple Street, Waupaca, WI 54981
Call to Order 9:00
Election of Officers
What is the WGA? http://wi-geocaching.com/info-center/wga-info/about-us/
The Wisconsin Geocaching Association (WGA) is a group of geocachers dedicated to promoting and protecting geocaching within the state of Wisconsin.

The WGA organizes geocaching events, works with land owners/managers on geocaching policies, educates the public at large about geocaching, and facilitates communication between WGA members.

Recap of “How to be a Board Member”

When is it proper to vote? Voting usually takes place when money is involved, or when there are policy changes.

Reminder that all board members need to check in (post) to the website at least twice a week and post when they’ll be traveling or unavailable.

Discuss communication between the Board members. Monthly committee Cadence meeting (updates). Google Hangouts Face to Face Meetings.

BOD Fun Day. We need 1. Together.

WGA property: Pete
WGA coins: Renee. Historical coins

Treasurers Report: Renee
Apparel –
1) Current Inventory – proposal for Apparel inventory reduction sale – it’s money sitting that could be better used,
2) Apparel for 2015- event shirts? Logo shirts? Proposing Long sleeve, sweatshirts, hoodies by order only to reduce inventory on hand and money sitting. Online store?
3) WGA SP Series shirts. Decision needed.

The biggest income opportunity for the WGA is merchandise sales and pancake breakfast at the West Bend Cache Bash. Donations are way down so our main source of income is merchandise sales at events. Discussion about spending money at events on activities. Renee has been posting costs in the forums in the treasurer’s thread. All WGA Board of Directors need to try their hardest to be at the West Bend Cache Bash and help on Saturday with teaching the Geo 101 class, merchandise sales, downloads and the pancake breakfast on Sunday.

Need to update card holder from the Bank account. Is PNC a proper bank or should we move to a move statewide bank i.e. Associated?

TNW: Official WGA address forwarder, FB editor access

TB Race- updates and how to promote.

Upcoming WGA events:
Lock down dates and add preliminary event info to WGA Event page:
Discuss change in this year’s chili event: Pros & Cons
Lonely Cache Game Event
Potential Fall Picnic locations (NW quadrant): WEAU TV 13 Station out of Eau Claire to promote a WGA Geocaching Event if one gets held in the Eau Claire region.
WGA CITO Spring and Fall
Campout: CITO, Pancake Breakfast, STORE!
West Bend Cache Bash Pancake Breakfast

Committee Reports:
Community Education Committee
The primary mission of the committee is to advance awareness and understanding of geocaching within Wisconsin. Part of this mission includes the development and implementation of basic geocaching training programs.

Conducting business: A specific Community Education Committee Forum will be set up for all members to use in the planning of initiatives and lesser events.

Goals: Set up a program to accommodate the numerous requests we receive for assistance in speaking with groups and putting on presentations.

Membership Committee
The primary mission of the committee is to advance awareness and understanding of the WGA among Wisconsin geocachers and grow the membership of the WGA. Part of this mission includes the development of regional events to attract new members and the development and implementation of advanced geocaching training programs for new geocachers to help them grow in their enjoyment of the game.
Discuss decline in numbers of members. Update: Actual number now total: WGA Member (438) How to increase? 2015- the year of new member recruitment?

Website Committee
The primary mission of the web committee is to assist the web master(s) and the Board of Directors to maintain and improve the WGA website.

Website Committee becomes responsible for new content being sought out for newsletter and schedule posting of stories on website frontpage.
Additional webmasters needed? (graphixgirl has volunteered and talked with TBC for artwork help)
LUNCH

Wisconsin Geocaching Association
Annual BOD Meeting
March 7, 2015
204 Maple Street, Waupaca, WI 54981
Call to Order 9:00
Election of Officers
What is the WGA? http://wi-geocaching.com/info-center/wga-info/about-us/
The Wisconsin Geocaching Association (WGA) is a group of geocachers dedicated to promoting and protecting geocaching within the state of Wisconsin.

The WGA organizes geocaching events, works with land owners/managers on geocaching policies, educates the public at large about geocaching, and facilitates communication between WGA members.

Recap of “How to be a Board Member”
(Private Link Removed)
When is it proper to vote? Voting usually takes place when money is involved, or when there are policy changes.

Reminder that all board members need to check in (post) to the website at least twice a week and post when they’ll be traveling or unavailable.

Discuss communication between the Board members. Monthly committee Cadence meeting (updates). Google Hangouts Face to Face Meetings.

BOD Fun Day. We need 1. Together.

WGA property: Pete
WGA coins: Renee. Historical coins

Treasurers Report: Renee
Apparel –
1) Current Inventory – proposal for Apparel inventory reduction sale – it’s money sitting that could be better used,
2) Apparel for 2015- event shirts? Logo shirts? Proposing Long sleeve, sweatshirts, hoodies by order only to reduce inventory on hand and money sitting. Online store?
3) WGA SP Series shirts. Decision needed.

The biggest income opportunity for the WGA is merchandise sales and pancake breakfast at the West Bend Cache Bash. Donations are way down so our main source of income is merchandise sales at events. Discussion about spending money at events on activities. Renee has been posting costs in the forums in the treasurer’s thread. All WGA Board of Directors need to try their hardest to be at the West Bend Cache Bash and help on Saturday with teaching the Geo 101 class, merchandise sales, downloads and the pancake breakfast on Sunday.

Need to update card holder from the Bank account. Is PNC a proper bank or should we move to a move statewide bank i.e. Associated?

TNW: Official WGA address forwarder, FB editor access

TB Race- updates and how to promote.

Upcoming WGA events:
Lock down dates and add preliminary event info to WGA Event page:
Discuss change in this year’s chili event: Pros & Cons
Lonely Cache Game Event
Potential Fall Picnic locations (NW quadrant): WEAU TV 13 Station out of Eau Claire to promote a WGA Geocaching Event if one gets held in the Eau Claire region.
WGA CITO Spring and Fall
Campout: CITO, Pancake Breakfast, STORE!
West Bend Cache Bash Pancake Breakfast

Committee Reports:
Community Education Committee
The primary mission of the committee is to advance awareness and understanding of geocaching within Wisconsin. Part of this mission includes the development and implementation of basic geocaching training programs.

Conducting business: A specific Community Education Committee Forum will be set up for all members to use in the planning of initiatives and lesser events.

Goals: Set up a program to accommodate the numerous requests we receive for assistance in speaking with groups and putting on presentations.

Membership Committee
The primary mission of the committee is to advance awareness and understanding of the WGA among Wisconsin geocachers and grow the membership of the WGA. Part of this mission includes the development of regional events to attract new members and the development and implementation of advanced geocaching training programs for new geocachers to help them grow in their enjoyment of the game.
Discuss decline in numbers of members. Update: Actual number now total: WGA Member (438) How to increase? 2015- the year of new member recruitment?

Website Committee
The primary mission of the web committee is to assist the web master(s) and the Board of Directors to maintain and improve the WGA website.

Website Committee becomes responsible for new content being sought out for newsletter and schedule posting of stories on website frontpage.
Additional webmasters needed? (graphixgirl has volunteered and talked with TBC for artwork help)
LUNCH

COTM – Pete will continue
Cache Rescue/LCG administrator – Dave Secondino will continue
Events: Barry will continue
Social Media: Chris will continue
Hyperactivity: Squirrel will continue
Webmaster: Brian will continue
WGA Historian and semi-official photographer: John Sudar accepted.
See BOD post: http://wi-geocaching.com/forums/topic/wga-historian-2/#post-2036670

More CITOs sponsored!

Unfinished Business
1. The address for the WGA association needs to be changed as it currently Jeremy’s address and he has sold that property.- was this completed?
2. motion to officially change the bylaws that the address for our financials be changed to the address of the treasurer- was this bylaw change made?
3. was discussion regarding changing the by-laws about requiring 2 signatures on all checks
(again notice of any bylaw changes need to be made known to the membership and allow for feedback)
4. Discussion on doing a “Train the trainer” course that the WGA campout. ???
5. Discuss BOD length of terms, from 2 to 3 years. pros/cons? should we move in that direction?
6. Need WGA trailer sticker for TB winner 2014 (WalkAdv) and SP sticker

New WGA Events + Funding the WGA:

Stagnant WGA Events. Same old events. What can we do new? WGA Poker Run, Road Rally…??? Something else?

New Business
WGA sponsored Meet and Greets across the state- low key events.
WGA Poker Tournament
Adopt a Trail http://dnr.wi.gov/files/PDF/pubs/pr/PR0057.pdf

Amazon Affiliate for caching gear
Teach more Geo101 and then Teach a Geo201 (Becca)
WGA Show Your Colors (Where in the World was the WGA?)
WGA calendar: Online?
WGA Photo Gallery Update/ Discussion
WGA Store Discussion
Newsletter-Can we get some sort of prize budget?
Limited edition geocoin awards and service plaque awards (Barry)
Add Geocaching Presentations to the website

Trackables: Geocoins Travel tags and Pathtags (Extags)
RAM policy on Geocaching at waysides/rest stops – (2009)

BOD photo
Adjourn

Following the signals from space.

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