While I am not an expert on Robert’s Rules of Order, but would that not require the meeting(s) to be conducted much like any other formal meeting. That would include a formal agenda, reading/approval of the minutes, motions/seconds, etc.?
I would think that it could be a good idea with a cache that would get plenty of traffic. As for protecting them, I would think that a good baggie with one of those little packets that we all throw away when we get stuff. You know, those ones that keep stuff dry. 🙂
